Office Coordinator - Direct Hire

Farmingdale, NY

Amazing Health Aide Client - Partnered with Ultimate Staffing Services

Our client, a highly respected and mission-driven health aide organization in Farmingdale, is seeking a full-time Office Coordinator to join their growing team. This is a direct hire opportunity with a warm, collaborative company committed to providing exceptional care to clients and support to their caregiving staff.

If you are organized, resourceful, and thrive in a fast-paced environment where each day brings meaningful interactions, this could be the perfect fit

Job Summary

The Office Coordinator will support personnel while helping ensure smooth daily operations. This role is a key point of communication for caregivers, clients, and leadership.

Essential Responsibilities

• Assist with daily scheduling and staffing coordination.
• Answer incoming calls, respond to inquiries, and address caregiver or client issues with professionalism and strong telephone etiquette.
• Supervise, schedule, and coordinate day-to-day caregiver activities.
• Maintain filing systems and general office organization.
• Participate in on-call scheduling rotation (shared weekly with team members).
• Serve as liaison between associates and the Owner/Operations Manager.
• Provide general support on office tasks and special projects as needed.

Additional Responsibilities

• Perform general office and clerical duties as needed.
• Take on additional tasks assigned by the Owner/Operations Manager.
• Share after-hours on-call responsibilities equitably with other staff (currently every 3rd week Mon-Fri and every 5th weekend, with plans to reduce to weekends only).

Ideal Candidate Qualities

Decision Making & Judgment

• Demonstrates integrity in all interactions with caregivers and clients.
• Able to problem-solve and make decisions effectively in a fast-paced setting.

Work Style

• Multitasks and prioritizes efficiently.
• Adaptable to different work styles, personalities, and unexpected situations.
• Works well as a team player within an office environment.
• Comfortable navigating technology-Microsoft Office, Excel, Word, Google Workspace, and various software platforms.

Skill Set

• Resourceful and proactive.
• Strong digital and physical organizational skills.
• Anticipates needs and potential issues.
• Excellent phone presence and strong work ethic.
• Tech-savvy with solid proficiency across platforms and tools.

Why You'll Love This Role

• Opportunity to make a meaningful impact daily.
• Collaborative and supportive work environment.
• Direct hire with a stable and respected healthcare provider.

Salary: $60-$65k a year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.